Sampling generally takes around 10 days, and bulk production generally takes around 30 days, with timing confirmed for each project. These are starting points for planning custom window display props. The schedule for your order depends on what we are making, the decisions still to be approved, and the date the props need to reach your team.
For a seasonal window, we work backward from the installation date. We separate the making of the props from the arrangements for delivery and installation, so each part of the plan has a clear place. Here is how to prepare a schedule with us before committing to a campaign date.
Start with the installation window
Tell us when the props must be installed, as well as when the store or venue can receive them. A campaign opening date and a delivery date may be different. If the installation team has access only during a particular period, include that information in the brief.
We suggest organizing the plan around four decisions:
- Required on-site date: when the goods need to be available to the installation team.
- Delivery arrangements: destination, delivery scope, and any receiving restrictions that need to be discussed.
- Readiness for shipment: time for the agreed checks, customer confirmation, and packing.
- Making and approvals: the project-specific production period and any sampling or design decisions needed before it.
Keep those milestones separate. Adding the two typical making periods together does not establish a delivered date. We confirm the required stages and delivery arrangements for each order. Our window display props page explains the types of props we make.
| Stage | Typical time | Who acts |
|---|---|---|
| Brief and quotation | We reply within 24 hours | You send references, sizes, quantity, destination and date |
| 3D model and structure | Confirmed for each project | We prepare it; you approve |
| Sample | About 10 days | We make it; you review and approve |
| Production | About 30 days | We make the batch to the approved sample |
| Test assembly | Confirmed for each project | We assemble and send photos and videos; you confirm |
| Packing and shipping | Depends on destination and shipping term | We pack; transport follows the agreed term (EXW, FOB, CFR, CIF or DDP) |
We confirm the actual schedule for each order when we quote.
Give us a brief that supports a timing decision
Our brief checklist lists what to send.
Alongside your references, send the overall dimensions, quantity, intended finish, destination, and required installation date. For a group of props, label the pieces so we can distinguish separate designs from repeated units. If a color reference is still being chosen, say so rather than presenting it as final.
For example, a brief for giant lollipop display props should distinguish the requested size, color arrangement, and number of each design. The existing project is a useful visual reference; your order still needs its own specification and timing discussion.
Decide what the sample needs to answer
Sampling is generally around 10 days, confirmed by project. Decide whether a sample is needed and what it should help you approve. It is more useful to identify a specific question about form, color, or finish than to request a sample without defining the decision that follows.
Agree who will review it and which reference they will use. If several teams are involved, bring their comments together before returning a decision. A designer, visual merchandising manager, and installation team may each have different information to contribute.
Ask us to confirm what the quoted sampling period covers and when it begins. A reference image review, a 3D model review, and a physical sample are different activities. The agreed plan should make clear which are required for your project, rather than treating every order as the same sequence.
Confirm the production scope before changing the date
Bulk production is generally around 30 days, with the actual period confirmed for the project. We take orders from one piece and also make repeat batches for multiple stores. A single custom object and a rollout of repeated pieces need different quantity and delivery information, even when they share a design theme.
Send one current set of drawings or references, with the approved choices clearly identified. If you change the dimensions, quantity, or finish after discussing the schedule, ask us to review the timing against the revised scope. Keep the revision visible to everyone involved in approval.
For an order of Roman column display props, tell us how you intend to use and handle the pieces. Include a layout or annotated reference so the intended arrangement can be discussed before making starts. You can use our project examples to identify the closest starting point for the conversation.
Leave room for assembly and customer confirmation
Before shipment, we trial-assemble the props and provide photos and videos for customer confirmation. Include that review in the schedule, with a named person on your side who can respond. Ask in advance which details your team needs to see to make its decision.
For a display with several components, your review questions might cover how the pieces relate to the agreed layout and which connections the installation team will need to understand. Collect those questions early so they can be discussed with the project brief.
Our fabrication capabilities page explains more about work in our workshops. When planning, give the confirmation step its own place before dispatch, rather than assuming that the end of making and the start of shipping are the same moment.
Plan packing and delivery alongside the props
We use cartons with EPS foam for items under one meter and wooden crates for larger or fragile pieces. Large props can be split according to the customer’s requirements, with connectors at the separated sections. Tell us about access constraints while the structure and delivery plan are being discussed.
These details matter to the schedule because the receiving team needs to know what it will handle. Share any known doorway, loading, storage, or installation restrictions. We provide installation instructions; your team should also identify who will receive, unpack, and position the props.
Confirm the shipping arrangement separately from the production estimate. EXW, FOB, CFR, CIF, and DDP are available terms. Ask which arrangement applies to your quotation and which date it refers to: readiness for shipment, expected arrival, or installation. Keep any delivery estimate tied to the agreed destination and arrangements.
Send the date and the decisions still open
The most useful first message includes a reference, dimensions, quantity, destination, and required installation date. Add a short list of choices still awaiting approval and name the person coordinating the project. If the date is fixed, tell us at the start so we can review the scope around it.
Related guides
- How to Brief a Window Display Prop Manufacturer: A Checklist
- How We Pack and Ship Large Display Props Overseas
Send us your project brief. We will review the requirements with you and confirm a project-specific schedule for the work in our workshops.